Time management is a systematic approach to organizing and planning your time for different activities. The meaning of time management is simply the better use of one’s time. It is a way to evaluate, streamline, and plan the things that you will do and the time you will spend on each of those activities. The primary aim of time management is to establish a process that helps us do more and better-quality work in a day. In today’s scenario people are so busy in their lives that they are not getting time for themselves. Due to which time management has become the need of the hour. Time management is playing a vital role in mankind. Time management creates discipline. If you want to be successful in life then you need to manage your time.
“Time management” is the process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high.”
STEPS FOR IMPROVING TIME MANAGEMENT:- There are steps to improve the time management which is applicable in every field. These are as below:
- Make Plan: First and foremost, step is planning. To start a daily routine, every individual has to plan his day in order to accomplish. To solve any problem, we first need to understand it properly. So, if you wish to manage your time smartly you need to review how you spend your time.
- Prioritize: While creating the list of tasks, you need to understand the value of each task and prioritize the most important tasks. Make sure you do not spend time on non-essential tasks when there are other, more crucial tasks waiting. So, look at your plan of action and decide which tasks you must accomplish during the day.
- Give a Signal: Sometimes, we feel we are doing more when we juggle multiple tasks simultaneously. multitasking isn’t very efficient. Constantly switching between different tasks means we cannot give each task the focus it deserves. So, you should have to give a signal to your co workers or employees that you are working on something and should not be get disturbed. If there is anything emergency then they should give you signal.
- Replace Old Habits: The best way to break an old habit is to replace it with a new one. If you spend too much time returning calls and checking emails, set a timer for a certain period of time and stop answering calls and checking emails when the time has expired. Your daily work logs will help you understand which tasks you are spending too much time on. Try and finish certain tasks faster.
- Use Time Management Tools: You can also set the timer if there is lot of tasks. There are many timers like Focus Booster or Instant Boss. You can set timer for 45 minutes which is visual reminder on screen. With the help of this, you can complete your tasks at the time.
- Learn the power of saying No: Unless you can put your foot down and learn to say no to additional work requests. You will never be able to finish your work on time. Instead of spending precious hours on additional non-urgent work, you need to work on completing your work first.
- Don’t get distracted: In today’s digital world, it is easy to get distracted. Social media can take up hours of our time if we don’t learn to monitor our use of it. It has rightly been called a big distraction. If we want to get some real work done, we need to stop getting distracted by social media
BENEFITS TO IMPROVE YOUR TIME MANAGEMENT
To improve your time management, it is important to spend time learning the process that improves your productivity.
- Time management gives you better control over your day.
- You can get more work done in a day, which increases your productivity and efficiency.
- Time management enables you to smartly allocate time to tasks. You are able to work confidently without any hurry or stress.
- Working more efficiently and with less stress is a prized quality in any professional. It can boost your career.
- Time management can also give you more time for self development and improve your quality of life